Idaho - Esto Perpetua - Let it be perpetual

State Agency Guide

Forms

Proposed/Temporary Administrative Rules Form

The Governor will continue to preview all agency rules prior to the agency beginning the promulgation process. This step is considered a conceptual review of the proposal and does not invoke the Governor's authority via temporary rule established by 67-5226, Idaho Code. Temporary rules must be specifically approved and promulgation of the rule in the standard rulemaking procedure is required. Proposals for administrative rules will be submitted on the electronic rule form via email to the Division of Financial Management (DFM) at info@dfm.idaho.gov. DFM will coordinate further review with the Governor's Office. After approval, agencies enter the rule promulgation process through the Department of Administration.

Personnel Action Form (Delegated Agencies)

Personnel Action Form (Non-Delegated Agencies)

A Personnel Action Form (PAF) provides coordination between the agency, the Division of Human Resources (DHR), and DFM. This procedure is intended to provide DFM advance notice of position impacts resulting from organizational or funding changes that have not received legislative review. PAF's are required prior to when an agency initiates a reorganization plan or wishes to change employee classifications that have a budget impact and have not been included in an agency budget appropriation.

Grant Approval Form

Agencies applying for grants, contracts or projects in amounts more than $25,000 that are not included in the agency's current appropriation must have prior approval by DFM. The DFM prior approval requirement does not apply to individuals in higher education applying for research grants. The approval form provided by DFM should be used to state the purpose of the project, funding source, impact on the agency and pertinent other factors.

Each agency must submit a letter signed by the agency director outlining an exit strategy in the event the grant expires.

Non-Cognizable Request Form

Code 67-3516 requires prior approval by the Administrator of DFM and the Board of Examiners before the funds can be expended. In practice, the DFM Administrator has functioned as the sole "decider." A number of years ago, the Board of Examiners delegated that function to DFM. 

Non-Cognizable Request Form (pdf format)  (Word format)

Definition: To be non-cognizable,

  1. The funds must not be state funds. For purposes of this procedure a state fund is one which is under the total control of the state from the point of authorization to collection to disbursement and must be considered a state asset. Any contingency that interrupts this total control would make the fund not a state fund; or

  2. there was no knowledge of the availability of the funds at the time of the legislative appropriation process; or

  3. there was incomplete knowledge of the level of revenues available and expenditures required at the time of the legislative appropriation process.

Forms