Forms

The DFM Forms page provides designated agency staff with the forms and process information needed for proposed and temporary rules, grant approvals, and non-cognizable transactions.

Forms

All DFM forms have been automated and are available through the Forms Application.

This includes:

  • Proposed/Temporary Administrative Rules Review Form (ARRF)

  • Grant Approvals

  • Non-Cognizable Forms

 Administrative Rules Form

In the spring of 2026, DFM launched a new Administrative Rules Request Form (ARRF) (​​see here​​</span style=”color: #005b9b;”>). This system allows collaboration on agency rules between executive agencies, the Office of the Governor, and DFM. This system creates structure, accountability, and consistency in how rules are evaluated and improved.

There are five tracks in ARRF that an agency may choose from: (1) 8 Year Review Rulemaking Track; (2) Standard Rulemaking Track; (3) Temporary Rule Track; (4) Temporary + Proposed Rulemaking Track; and (5) Public Petition for Rulemaking Track. DFM has created a manual for each track, which aim to guide agencies through the rulemaking process depending on the track selected. Please see those Manuals by clicking here.

Grant Approval Form

Agencies applying for grants must have prior approval by DFM. The DFM prior approval requirement does not apply to individuals in higher education applying for research grants.

Submission Process
Fill out the approval form via the online Forms Application to state the purpose of the project, funding source, impact on the agency and pertinent other factors. Each agency must submit a letter signed by the agency director outlining an exit strategy in the event the grant expires.

Non-Cognizable Request Form

Idaho Code 67-3516(2) states that “funds available to any agency from sources other than state funds, if not cognizable at the time when appropriations were made whether state fiscal liability is increased or not, must have prior approval of the Administrator of the Division of Financial Management and the Board of Examiners in order that the funds may be expended, except those funds received under such conditions that preclude approval by the Administrator of the Division and/or Board of Examiners.”

While code requires prior approval by the Administrator of DFM and the Board of Examiners before the funds can be expended, in practice, the DFM Administrator has functioned as the sole “decider.” A number of years ago, the Board of Examiners delegated that function to DFM.

Submission Process
Prior to submission of the non-cognizable request form, please consider the following:

  • To be non-cognizable, funds must not be state funds and there cannot have been knowledge of the availability of the funds at the time of the legislative appropriation process. Please provide complete, substantive responses and submit the form via the online Forms Application. By submitting this form online you are verifying it complies with Idaho Code 67-3516(2).
  • Request forms should be submitted within 30 days of an award notice. You will be notified of the approval or denial of the request. If approved, you may enter the non-cognizable batch into LUMA for DFM’s review and release
  • Reflect approved non-cognizable funding in your budget submission and any revisions as a current one-time expenditure adjustment in DU 6.31 and a line item if spending authority is needed in the following year. Non-cognizable adjustments that occur after sine die but before the start of the new fiscal year should be reflected in DU 1.12