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DFM Forms
The Division of Financial Management provides a centralized Forms Application, available through the Agency Collaboration Site, to support key budgeting, legislative, and financial processes for executive agencies.
If you’re new to these processes, this is your starting point. Each form in the system is designed to guide you through required submissions and ensure requests are routed, reviewed, and tracked efficiently.
The Agency Collaboration Site includes:
- Administrative Rules Request Form (ARRF) – Used for submitting and reviewing potential changes to administrative rules.
- Executive Agency Legislation (EALS) – Supports the development and coordination of agency legislation.
- Grant Approvals – Required for requesting and documenting approval of grant-related activities.
- Non-Cognizable Request Form – Used to request approval for items not included in an agency’s approved budget.
Who can access these forms?
Access is limited to executive branch agencies. This ensures submissions are aligned with internal state processes and requirements.
How to get started
To use the Forms Applications or access the Agency Collaboration Site, you will need appropriate permissions. If you do not currently have access, please submit a request below or contact DFM for assistance.
Executive Agency Legislation (EALS)
The Executive Agency Legislation System (EALS) is a collaborative tool used by executive agencies to develop, submit, and manage legislative proposals for the upcoming legislative session. Agencies use EALS to coordinate with the Division of Financial Management (DFM) and the Governor’s Office throughout the review process.
EALS Access & Form
Request Access to EALS Here
Access to EALS is available only from within the State network and is limited to authorized users. If you do not currently have access, you may request it using the button below.
Executive Agency Legislation System
Visit the EALS page to access the request form, track your submitted legislation, and view helpful manuals and resources. Access is available only from within the State network.
Administrative Rules Request Form (ARRF)
In the spring of 2026, DFM launched a new Administrative Rules Request Form (see here). This system allows collaboration on agency rules between executive agencies, the Office of the Governor, and DFM. This system creates structure, accountability, and consistency in how rules are evaluated and improved. There are five tracks in ARRF that an agency may choose from:
- 8 Year Review Rulemaking Track;
- Standard Rulemaking Track;
- Temporary Rule Track;
- Temporary + Proposed Rulemaking Track;
- Public Petition for Rulemaking Track.
DFM has created a manual for each track, which aims to guide agencies through the rulemaking process depending on the track selected. Please see those Manuals by clicking here.
ARRF Access & Form
Request Access to ARRF Here
Access to the ARRF SharePoint site is limited to Executive Branch agencies, Rules Resource Officers, and other users approved by their agency. Access may be requested using the button below.
Administrative Rules Request Form
Visit the ARRF page to access the request form, track your submitted Rules, and view helpful manuals and resources. Access is available only from within the State network.
Grant Approval Form
Agencies applying for grants must have prior approval by DFM. The DFM prior approval requirement does not apply to individuals in higher education applying for research grants. Submission Process Fill out the approval form via the online Forms Application to state the purpose of the project, funding source, impact on the agency and pertinent other factors. Each agency must submit a letter signed by the agency director outlining an exit strategy in the event the grant expires.
Non-Cognizable Request Form
Idaho Code 67-3516(2) states that “funds available to any agency from sources other than state funds, if not cognizable at the time when appropriations were made whether state fiscal liability is increased or not, must have prior approval of the Administrator of the Division of Financial Management and the Board of Examiners in order that the funds may be expended, except those funds received under such conditions that preclude approval by the Administrator of the Division and/or Board of Examiners.” While code requires prior approval by the Administrator of DFM and the Board of Examiners before the funds can be expended, in practice, the DFM Administrator has functioned as the sole “decider.” A number of years ago, the Board of Examiners delegated that function to DFM. Submission Process Prior to submission of the non-cognizable request form, please consider the following:
- To be non-cognizable, funds must not be state funds and there cannot have been knowledge of the availability of the funds at the time of the legislative appropriation process. Please provide complete, substantive responses and submit the form via the online Forms Application. By submitting this form online you are verifying it complies with Idaho Code 67-3516(2).
- Request forms should be submitted within 30 days of an award notice. You will be notified of the approval or denial of the request. If approved, you may enter the non-cognizable batch into LUMA for DFM’s review and release
- Reflect approved non-cognizable funding in your budget submission and any revisions as a current one-time expenditure adjustment in DU 6.31 and a line item if spending authority is needed in the following year. Non-cognizable adjustments that occur after sine die but before the start of the new fiscal year should be reflected in DU 1.12